28 March 2018

Administrative Officer

Job Title: Administrative Officer

Salary: £16,909 per annum

Location: Gloucester

Full Time & Permanent

 

We are currently recruiting an Admin Officer for the Youth Support Team based in Gloucester. The successful applicant will be a competent administrator with excellent ICT skills, in particular Excel, and have the ability to manage a varied task list and work to deadlines. Ideally, you will have the experience of supporting a team, demonstrate flexibility and have a customer focused approach.

 

 

Job Description

 

  • Administrative duties to support the business needs of the Youth Support Team
  • To provide support with financial matters including on-line shopping, petty cash and accurate recording of purchases for budget monitoring purposes
  • Facilitate meetings, seminars and workshops including booking rooms and venues, sending invite letters, taking minutes and preparing agendas
  • To support building management duties
  • Supporting the team ensuring that they receive the administrative support
  • Responsible for the accurate input and monitoring of data onto relevant databases
  • Creation and maintenance of filing and recording systems, including statistics and monitoring
  • Maintain high quality reception and customer areas
  • To respond and deal with queries via telephone, email and in person
  • To undertake research as required
  • To undertake such other duties related to the work of the Youth Support Team as may be assigned that are consistent with the nature of the job and its level of responsibility
  • To safeguard young people and vulnerable adults

 

 

Personal Specification

 

  • NVQ 3 in Business Administration or an appropriate equivalent qualification
  • Educated to GCSE level in Mathematics and English at C or above or equivalent
  • Excellent customer service skills and experience of managing difficult customers effectively
  • Experience of providing services to young people would be desirable
  • Experience of providing administrative support to a team and identifying priorities to meet the demands of a busy office
  • Excellent ICT skills including Microsoft Office Packages
  • Ability to organise own work and develop effective systems and processes for others
  • Ability to be flexible and work evenings/weekends as required
  • Understanding of safeguarding young people and vulnerable adults and an ability to demonstrate how this applies to their work
  • Committed to continued self development and willingness to participate in training

     

     

    Additional Task if Designated (training required)

  • First Aider (1 day or 3 day qualification)
  • Fire Warden

     

     

    To apply please send your current CV to Karen.Smyth@cfappointments.com

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